NEW ENGLAND SWIMMING REGIONAL MEET

Hosted by YMCA of the North Shore Sharks

Sterling  YMCA, Beverly, MA

February 6-8, 2009

Sanctioned by NE Swimming # NE-09-32 and NE-09-32 TT

 

Team Timing Assignments (Adobe PDF) (posted 2/03/09)

Team Warmup Assignments (Adobe PDF) (posted 2/03/09)

Events List (updated 1/20/09)

Entry Cover Page (Adobe PDF) (updated 1/20/09)

Hy-Tek Events File for Team Manager (updated 1/20/09)

Results

Results (Adobe PDF)

Hy-Tek CL2 File for Team Manager (no time trials)

Hy-Tek CL2 File for Team Manager (time trials only)

 

Note: This meet information was updated on 1/20/09.

TEAMS ASSIGNED TO THIS VENUE:

BGSC, BYB, DYD, WBGC, HHS, HYV, KYD, LRW, MYT, NWSC, NCN, NBYB, ORO, PST, YMA, YNS

New England Swimming reserves the right to reassign a team to another venue if the original venue is oversubscribed.

DATES AND LOCATION: February 6 - 8, 2009 at the Sterling YMCA, 254 Essex Street, Beverly, MA 01915.  This meet is hosted by the YNS Sharks.

CONTACTS:

 

Meet Director: John Brennan (JohnBrennan@comcast.net) 978-852-1847

Meet Referee: Brian Shea (bfshea@hotmail.com) 978-239-2260

Entry Chairperson: John Brennan (JohnBrennan@comcast.net) 978-852-1847

 

SESSIONS 

 

Warm-up

Start

1 - Friday, February 6

4:00 PM

5:00 PM

 

 

 

2 - Saturday Morning, February 7

7:00 AM

8:00 AM

3 - Saturday Afternoon, February 7

1:30 PM

2:30 PM

4 - Saturday Evening, February 7

7:00 PM

7:30 PM

 

 

 

5 - Sunday Morning, February 8

7:00 AM

8:00 AM

6 - Sunday Afternoon, February 8

1:30 PM

2:30 PM

Start times may be adjusted after entries have been received. Teams will be notified of any changes at least 1 week prior to meet.

MEET FORMAT: The meet will be swum as timed finals.  Each session will be seeded by computer based on positive check-in at the beginning of each session.  Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session.  Heat sheets will be posted around the pool deck.  Coaches will be able to pick up heat sheets for each event at the timers table.  Swimmers should report directly to the blocks for their events.  Coaches are responsible for ensuring their swimmers are in the correct heat and lane.  There will be no bullpen.

All heats of the 1650 freestyle will be swum fastest to slowest, alternating girls and boys. Girls and boys heats may be combined if that requires fewer heats.  15-19 swimmers and 13-14 year old swimmers will be combined into heats for efficiency if deemed necessary by meet management, but will be scored separately.

100 yard relays will require in-water starts on the turn end of the pool.

RELAYS:   Swimmers must be entered in an individual event to be able to participate in a relay.  Relay only swimmers are not allowed.  Relays are age specific.  Swimmers may not age up for a relay.  Teams may enter as many relays as they wish, but relay entries may be limited to two teams per event per club at the discretion of the Meet Director.

CUTS:  The distance events (400, 500 and 1650) may be cut by time in the event that the meet is oversubscribed at the discretion of the Meet Director.  The 200 fly, 200 back, and 200 breast for the 11 and 12 age group will be limited to 4 heats for girls and 4 heats for boys.  Relays will be the first to be cut in the event that the meet is oversubscribed, at the discretion of the Meet Director. 

SITE: The Sterling YMCA Pool is an 8-lane, 25-yard pool with seven-foot-wide lanes and non-turbulent lane lines.  Fully-automatic Colorado Time Systems electronic timing system with touch pads at the finish end of the pool with eight-line electronic display.  There are no touch pads at the turn end of the pool.  Attached to the main pool is an area that is available for warm-up and warm down, approximately 20x20 yards in size.  The start end of the pool is 4.5 feet deep; the turn end of the pool is 4 feet deep.  Spectator seating is for 350.  The pool is located inside the Sterling YMCA 254 Essex Street, Beverly, MA 01915. Telephone # is 978-927-6855.  Please enter through the main entrance on Essex Street.  Directions may be found later in this document. Failure to abide by rules defined in this notice, posted at the facility or determined by the Meet Referee or Meet Director may result in ejection from the facility.    

COURSE: Short course yards (25 yards).

 

EVENTS and SESSIONS: See attached list.

 

ELIGIBILITY: All contestants must be 2009 USA Swimming registered athletes. Swimmers may register with Mary Riddell, 20 Cleveland Road, Needham MA 02492.  All swimmers must be registered before the entry is submitted.  Teams that enter unregistered swimmers will be subject to a fine of $100 per unregistered swimmer.  TEAMS ARE REQUIRED to check their entries with the online registration check tool on the New England Swimming web site. Age is determined by the age of the swimmer the first day of the meet and must be shown on the entry form. All coaches on deck must be registered with USA Swimming and display their coach membership cards.

 

ENTRY INFORMATION: Entries must be received by Tuesday, January 27, 2009.  Mail completed forms (including signed entry cover page and waiver) and payment to the entry chairperson:

 

John Brennan

23 Roderick Avenue

Beverly, MA 01915

978-852-1847 (mobile)

JohnBrennan@comcast.net

 

All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration.  All entries must include a completed and signed entry cover page and waiver. No deck entries will be accepted.  No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry.  Entry times must be achieved between February 1, 2008 and January 27, 2009.  All entries must be specified in short course yard (25-yard pool) times.  Meter times must be converted to yard times.  Times achieved in a 25 meter pool must be multiplied by .9049 to convert to yards.  Entries with “NO TIME” will be rejected.  

 

NEW CUT TIMES ACHIEVED AT THE BGSC, CCSC & GMA MEETS JAN 30 & FEB 1

New events only, achieved at any of these meets may be entered by emailing the entry to John Brennan, JohnBrennan@comcast.net by Monday February 2, 2009 by 5:00PM.  The hard copy and check must be received by 5PM on Tuesday February 3 at 5:00PM in order for the entry to be accepted.  Mail to John Brennan, 23 Roderick Avenue, Beverly, MA 01915.  These entries must be for new events only, not upgraded times.

 

ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in. L2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at JohnBrennan@comcast.net.  Please check that your team name, address, and contact information are listed correctly in this file.  For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days, excluding Sundays and holidays, of receipt of the email entry.  If payment is received within four (4) days, excluding Sundays and holidays, of the email entry, the email receipt date will be considered the date of entry.  If payment is received more than four (4) days, excluding Sundays and holidays, after the email entry, the payment receipt date will be considered the date of entry. Please indicate the package can be delivered without a signature.

 

ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day.

 

 

ENTRY FEES:           $ 4.00 per individual event

                                    $ 5.00 per distance event (400 or longer)

                                    $ 16.00 per relay

                                    $ 2.00 per swimmer New England Travel Fund Fee

                                    $ 5.00 Swimmer Participation Fee per swimmer

 

Only one check per team for all fees will be accepted and should be payable to: YNS

 

In accordance with New England Swimming Policy, fees are increased $.50 per individual event and per relay if not submitted in an .sd3 or .cl2 electronic file.

 

ENTRY TIMES: All entries must be specified in short course yard (25-yard pool) times.  Yard times must be converted to meter times. Entries with “NO TIME” will be rejected.

 

HEAT SHEETS: $2.00 per session.

 

ADMISSION: $1.00 per session.

WARMUPS: The pool will open for warm-ups one-hour before the beginning of each session.  The pool will close ten minutes before the beginning of each session.  Teams will be assigned warm-up lanes after all entries are received. The attached area to the pool will be available for warm-up and warm down during the meet The 6 lanes pool will not be open for meet swimmers. It is for members use only and will be closely monitored.

VERIFICATION: All entries must include verification codes. Results will be reviewed by New England Swimming. Teams found entering swimmers with unverifiable times will be reported to the Board of Review for further action and may jeopardize their future participation in future New England Swimming “end of season” meets.

SAFETY:

 

  1. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes.  There will be no diving in the warm up and warm down areas at any time
  2. No shaving is permitted at the competition site.
  3. No glass containers are permitted within the facility.
  4. Swimmers must be under the supervision of a coach.  If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up.  The referee will assign the swimmer to a registered coach for warm-ups.
  5. No camera cell phones are permitted in the locker rooms.
  6. No swimmer is allowed to use the adult locker rooms, fitness areas or other areas of the YMCA not specified for the use of swimmers. Any swimmer found using adult locker rooms or areas not designated for use during the meet will be removed for the remainder of the meet.
  7. No ball, Frisbees or other propulsion devices are allowed in the gym.

 

RULES: 2009 USA Swimming rules will govern all competition.  Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.

 

TIME TRIALS: Time trials will be offered at the discretion of the meet referee if time allows.  Time trials are $5.00 for individual events and $20.00 for relays.

 

DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck.  All non-athletes on the pool deck must display their USA Swimming registration card at all times.  Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming. Please be advised the YMCA of the North Shore has a policy prohibiting street shoes from being worn on the pool deck.

 

SCORING: The meet will not be scored.

 

OFFICIALS & TIMERS:  In accordance with the standard New England Swimming “End of Season” Procedure, all teams entering this meet must provide a pro-rata share of officials and timers. Teams will be informed of their assignments prior to the meet. The Officials’ coordinator for this meet will be: Brian Shea, bfshea@hotmail.com .  Any Official interested in helping at the meet should contact Brian Shea @ 978-239-2260. Officials who sign up by the meet deadline will be included in the number of workers when timers are assigned. Individuals swimming the 500 and 1650 Free are responsible for providing their own counter and timer. Each team is responsible for timing their own relays.
 

AWARDS: Medals will be awarded to the first eight places in each individual event, and first three places in each relay event. Ribbons will be awarded from 9th through 16th place in individual events and 4th through 8th place in relay events. “Best Time” ribbons will be awarded to 10 and under swimmers who achieve best times. A team representative must pick up all awards at the end of the meet.

 

FOOD: A concession stand (located in the gymnasium) will be in operation for the duration of the meet

 

EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.

 

MISCELLANEOUS: YMCA of the North Shore assumes no responsibility for lost or stolen property.  Pets of any kind and smoking are not permitted within the facility. The Sterling Center YMCA is open to YMCA members during the meet.

 

PARKING: There will be off-site parking available with a shuttle service running constantly to and from sites.  Swimmers may be dropped off at the entrance to the Sterling but all cars will be directed to the nearby offsite lots.  Directions to off site lots will be available at the entrance to the Sterling YMCA. 

 

DIRECTIONS: The Sterling YMCA is located at 254 Essex Street, Beverly, MA 01915.  Phone is (978) 927-6855. From the north, (New Hampshire, Maine) take Interstate 95 South to Route 128 North to exit 18. Take a right off the exit and proceed 1 mile. From the south, take 128 North to exit 18. Take a right at the end of the exit and proceed 1 mile. The Sterling Center YMCA is on the right.

 

LODGING: The following hotels and motels are in the area:

 

Lakeview Motor Lodge 5 Lakeview Ave & Rte 1A, Beverly 978-922-7535

Courtyard by Marriott at the Liberty Tree Mall, Independence Drive, Danvers 978-777-8630

Towne Place Suites/Marriott, 238 Andover St., Danvers, MA 978-777-6222

Residence Inn/Marriott Hotel, 51 Newbury St., Rt. 1, Danvers, MA 978-777-7171

Days Inn, 152 Endicott St. Danvers, 978-777-1030    

Super 8 Motels, Rte.1 North, Danvers 978-774-6500

Motel 6, Rte 1 North, Danvers 978-774-8045  

Holiday Inn, 1 Newbury St., Rt. 1, Peabody, MA 978-535-4600

Homewood Suites, 57 Newbury St., Rt. 1, Peabody, MA 978-536-5050

Hampton Inn, 59 Newbury St., Rt. 1, Peabody, MA 978-535-2377 or 978-536-2020

Salem Waterfront Hotel & Suites, 57 Wharf St., Salem, MA 978-740-8788