June 7, 2008
Sanctioned by NE Swimming #NE-08-67 (TT)
Entry Cover Page (Adobe PDF)
Hy-Tek Events File for Team Manager
Results (Adobe PDF)
Hy-Tek CL2 File for Team Manager
Meet Director: Sherry Wingfield (sherbw@comcast.net, 413-586-1727)
Meet Referee: Bob Menck (bmenck@cswg.com, 603-357-9638)
Entry Chairperson: Ed Wingfield (wingfield.e@comcast.net, 413-586-1727)
MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the control office. 8 & Under 25 yard races will start from the blocks and finish with touch pads.
SITE:
COURSE: Short course yards (25 yards).
EVENTS and SESSIONS: See attached list.
ELIGIBILITY: All contestants must be 2008 USA
Swimming registered athletes. All swimmers must be registered before the
entry is submitted. Teams that enter
unregistered swimmers will be subject to a fine of $100 per unregistered
swimmer.
ENTRY INFORMATION Entries will be accepted on and
after May 12, 2008. Entries received
before May 12, 2008 will be considered received on May 12, 2008. Entries must be received no later than May 30,
2008. Make checks payable to
“Northampton Area Swimming.” Mail
completed forms (including signed entry cover page and waiver) and payment to
the entry chairperson: Ed Wingfield,
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at wingfield.e@comcast.net. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days, excluding Sundays and holidays, of receipt of the email entry. If payment is received within four (4) days, excluding Sundays and holidays, of the email entry, the email receipt date will be considered the date of entry. If payment is received more than four (4) days, excluding Sundays and holidays, after the email entry, the payment receipt date will be considered the date of entry.
ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day.
ENTRY TIME UPATES Entry times may be updated through June 2, 2008 at 6:00 pm. Entry time updates should be sent via email to the entry chairperson at wingfield.e@comcast.net. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY FEES: Electronic entries: $4.00 for individual events, $16.00 for relays. Non-electronic entries: $4.50 for individual events, $16.50 for relays. The Swimmer Participation Fee is $2 per swimmer.
ENTRY TIMES: All entries must be specified in short-course yard (25-yard pool) times. Meter times must be converted to yard times. (Entries with “NO TIME” will be rejected.)
ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt. Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry. If the meet becomes oversubscribed, a random selection of those entries received on the date the meet becomes oversubscribed will be conducted in accordance with New England Swimming guidelines. Teams that are cut from the meet will have their entry fee returned within four days of being cut.
25-YARD EVENTS: 25-yard events will start from the block and finish with touch pads.
PROGRAMS: $2.00
ADMISSION: $1.00
WARMUPS: The pool will open for warm-ups one-hour before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received.
SAFETY:
RULES: 2008 USA Swimming rules will govern all competition. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.
TIME TRIALS: Time trials will be offered at the discretion of the meet referee if time allows. Time trials are $5.00 for individual events and $20.00 for relays.
DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.
SCORING: This meet will not be scored.
AWARDS: Custom medals for the first three places. Custom ribbons for 4th - 6th places.
FOOD: A concession stand will be in operation for the duration of the meet.
MISCELLANEOUS:
PARKING: There is ample parking available in Smith
parking lots: one is adjacent to the
Ainsworth Gymnasium. No one should park
on the grass or they will be towed - there are plenty of nearby lots if the one
at the pool is full. There are two lots very close to the pool which can
easily accommodate the meet. One is on Rte. 66 (left out of the pool lot,
left onto 66, and left into that lot) and there are walkways to take you right
back to the pool. The other is even a shorter walk to the pool and is
actually right above the pool. Use
DIRECTIONS: North and Southbound on I-91 take exit
18. Take left (north) on Rt. 5/10. Go straight to the
center of
LODGING: The following hotels and motels are in the area:
The Autumn Inn,
Best Western of Northampton,
The Hotel Northampton,
Clarion Hotel,